Timetable for Submissions 

The Annual is scheduled to appear in December each year, with individual papers appearing in electronic form via CUP’s First View system, over the course of the year.

Articles other than reports on BSA-sponsored projects

Please contact one of the Co-Editors, stating your proposed title, the length of the article and the number and type of illustrations (see Section III below). A text with figures (at low resolution at this stage, preferably pasted into a Word document) should be sent to one of the Co-Editors by 1st April in the year before the intended year of hard copy publication. This should preferably already be in BSA format as described below (see Section II), and in electronic form (Microsoft Word or a similar word-processing format, not solely as a pdf document). Please make sure the text and notes are double-spaced and in the same typeface (preferably Times/Times New Roman or Courier) and point size (no less than 12) throughout. The submission should normally be sent as an email attachment to one of the Co-Editors. 

The text and figures will then be passed to referees for anonymous peer review. A summary of the referees’ comments will normally be sent to the author.

Reports on BSA-sponsored projects

If a report is to appear in the Annual, contact one of the Co-Editors by 1st June of the year before the intended year of hard copy publication, stating your proposed title, the length of the article, and the number and type of figures (see Section III below). Submit text and figures (for details, see preceding paragraph) at the same time, or at the latest by 1st September. The report will be subjected to a refereeing process.

The Annual does not normally publish preliminary or interim reports even of BSA-sponsored projects, especially where results are likely to change in the light of subsequent work within the life of the project. Short preliminary reports may anyway appear sooner if offered first for inclusion in Archaeological Reports, normally published in November each year. The Director of the British School or The Secretary, Society for the Promotion of Hellenic Studies, Senate House, Malet Street, London WC1E 7HU (office@hellenicsociety.org.uk) will advise you.

Submission dates for final versions

Unless a different date is agreed, send the final copy (revised in accordance with referees’ comments, if necessary) to the Co-Editors by 31st August in the year before publication, to allow time for editing. At this stage, it will also be necessary to send figures via a file-sharing service (WeTransfer is recommended) at a resolution suitable for publication, if you have not done so before; authors should also complete and enclose the checklist which they will have received from the Co-Editors. Acceptance for publication is subject to the final text and figures being satisfactory.

Before an article can be published, authors must supply details of figures or other material for which they do not have copyright, and secure any necessary permissions required for print and online publication.

Submission Checklist

Before submitting their articles, authors are asked to ensure that all relevant items listed in this checklist have been included/followed, and to tick the appropriate boxes accordingly (please tick boxes by clicking in them). The author (the corresponding author in the case of multi-author articles) should then insert their name and the date and send the checklist to one of the Co-Editors along with the completed manuscript.

Online publication and Supplementary Material

The Annual now publishes articles online ahead of print, significantly reducing the time between acceptance and publication, through the Cambridge University Press First View system. Articles are published online in complete and final form; they have been fully peer reviewed, revised and edited for publication, and the authors’ final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. Articles published through First View are fully citable and may be included in the list of publications submitted to REF panels, etc. Authors should note that the page numbers of articles in First View will not be the same as those which subsequently appear in the printed Annual.

Online publication allows for the additional publication of online-only Supplementary Material – such as additional images, or extensive data sets – which cannot appear in the printed version. Authors are encouraged to make use of this facility for any supporting material which is not essential to the main argument of their articles. For editing purposes, authors should treat Supplementary Material as a free-standing publication (with its own sequence of figures and its own References section). Authors are wholly responsible for the copy-editing of Supplementary Material.

Editorial changes and corrections

The text will be copy-edited, and the Co-Editors may emend the text; their decisions are final, but you will normally be consulted over any substantial changes.

 The Copy-Editor may contact you directly to resolve any queries before your article appears in proof; alternatively, you may find queries marked on the proofs themselves. When you receive the proofs, please ensure that the article contains no errors, including any inadvertently introduced during editing/typesetting. It is important to check and return the proofs as soon as possible; otherwise, we cannot guarantee that any remaining errors will be corrected before publication.

 Corrections to proofs should be made using the digital mark-up tools explained in the early pages of the pdf of your paper. The ‘Add sticky note’ option should be used only for comments on images. Textual changes should be made using the ‘Insert text’, ‘Replace text’ and ‘Remove text’ (strikethrough) facilities; for any comments/queries on the text, the ‘Add note to text’ option should be used.

It is essential at proof stage to ensure that factual mistakes or errors introduced during the editorial/typesetting process are corrected; however, polishing the prose or rewording purely on stylistic grounds is not acceptable at this stage. 

Open access policies

Please visit Open Access Publishing at Cambridge for information on our open access policies, compliance with major funding bodies, and guidelines on depositing your manuscript in an institutional repository.