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Preparing your materials

Policy on prior publication

When authors submit manuscripts to this journal, these manuscripts should not be under consideration, accepted for publication or in press within a different journal, book or similar entity, unless explicit permission or agreement has been sought from all entities involved. However, deposition of a preprint on the author’s personal website, in an institutional repository, or in a preprint archive shall not be viewed as prior or duplicate publication. Authors should follow the Cambridge University Press Preprint Policy regarding preprint archives and maintaining the version of record. 

Preparing your article for submission

Before submitting your manuscript, please ensure that you carefully read and adhere to all the guidelines and instructions to authors provided on this page. Manuscripts not conforming to these guidelines may be returned. 

Submissions to IPSR must include two documents, Title Page and Main Document, as separate files to facilitate anonymous peer review. Preferred formats are MS Word and LaTeX. Only electronic files conforming to the journal's guidelines will be accepted.

1. Title Page: This file includes corresponding authors and co-authors (provide full contact details for the corresponding author including email and mailing address. Full author names and academic affiliations are required for all co-authors), the word count of the manuscript (including title, main text, footnotes and references) and acknowledgments. Besides, authors should include a statement reporting any competing interests and source of funding (where no known competing interests or funding exist, please include the following statements: "Competing interests: The author(s) declare none" and "Funding: This research received no specific grant from any public or private funding agency"). Further information about what a ‘competing interest’ is and how to write a competing interests statement can be found here. Please also state your ORCID ID.

2. Main document: This file includes title of the manuscript, abstract, keywords, full text, footnotes, references, figures and tables. Manuscript length should be between 6,000 and 8,000 words (for Research Articles) or between 3,000 and 4,000 words (for Research Notes), including tables, figures, footnotes, references and printed appendices, but excluding the abstract, title and keywords, as well as any supporting material that can be relegated to an online appendix. Manuscripts beyond 8,000 words will be sent back to the corresponding author prior to review.

The title of the article should be concise, informative and accurate. All articles should be accompanied by an abstract of no more than 250 words summarizing the significant coverage and findings and up to 8 keywords. The text should be double-spaced throughout and with a minimum of 3cm for left and right hand margins and 5cm at head and foot. Footnotes and captions for tables and figures may be single-spaced. Fonts should be standard 12pt. All pages should be numbered. To facilitate the evaluation by the reviewers, tables and figures should be included in the main text rather than at the end of the document. Please also refer to guidelines on manuscript style below.

Guidelines on manuscript style

Spelling: IPSR accepts either English or American spelling. Authors are encouraged to have the manuscript language edited before submission, particularly if English is not their first language. This could substantially enhance understandability for editors and reviewers. Authors should use a gender neutral language.

Style: Manuscripts should effectively and informatively state their contribution and communicate it clearly to a general political science audience. Avoid a lengthy discussion of the previous literature, instead clearly identify gaps in this literature and state the original contribution of the manuscript.

Subheadings: Contributors are encouraged to include up to two levels of subheading in articles to provide ‘signposts’ for readers.

Footnotes: These should be numbered in the main body of the manuscript appearing in superscript and Arabic. Footnotes should be standard 10pt and may be single-spaced. Please keep the use of footnotes to the minimum.

Quotations: Authors should clearly mark citations by double quotes. Any quotation should be appropriately referenced. Use single inverted commas to draw attention to slang expressions or words used for special effects. Please keep the use of quotations and inverted commas to the minimum.

References: References should be indicated in the typescript following the Harvard system, that is, by reporting the author’s name, with the year of publication in parenthesis, e.g. Skocpol (1979), or (Skocpol 1979), or (Skocpol 1979, 33-34). For references with three authors, all authors should be listed, e.g. (Clarke, Stewart, and Whiteley 1998). If references include more than three authors, only the first one should be listed, followed by 'et al.' ('et al.' is not italicized), e.g. (Banducci et al. 2008).

The references should be listed in full at the end of the paper according to the rules inferable from the following guidelines and examples.

Reference to an article

Author AB (2015) Where’s the party? The decline of party institutionalization and what (if anything) that means for democracy. Government and Opposition 50, 420–445. https://doi.org/10.1017/gov.20...

If the article is published online early and not yet in print:

Author DA and Author EB Politics and Parliamentary Oversight in the European Union. Government and Opposition, published early online, 12 September 2016, https://doi.org/10.1017/gov.20...

Reference to a book

Author KD (1997) Federalism and Ethnic Conflict Regulation in India and Pakistan. New York: Palgrave.

Author WS, Author DJ and Author NR (1956) A History of the English-Speaking Peoples, 2nd edn. New York: Dodd, Mead.

Reference to a chapter in an edited book

Author DE (1988) The New Hollywood. In Author AB (ed.), The Harvard History of World Cinema. New Haven, CT: Harvard University Press, pp. 2–20.

Reference to an edited book:

Author K and Author S (eds) (1983) Industrial Crisis: A Comparative Study. Oxford: Oxford University Press.

Reference to a report or paper in a series (include web address if available):

Author ED and Author YN (2011) Inequality and Poverty under Latin America’s New Left Regimes. Tulane Economics Working Paper Series 1117, https://ideas.repec.org/p/tul/...

Reference to conference papers and theses (include web address if available):

Author P and Author A (2006) Testing Publius’ Federalism: Losers Consent, Winners Lament? Paper presented at the Conference on the Comparative Study of Electoral Systems, Seville, 26 March, www.cses.org/plancom/2006Sevil...

Author PD (2013) The Patronage Network: Broker Power, Populism, and Democracy. PhD dissertation, Yale University.

Internet references:

Projects

Author P and Author D (2010) The Institutions and Elections Project, Binghamton University, www.binghamton.edu/political-s...

Web articles

Author P and Author M (2002) Youth Voter Turnout Has Declined by Any Measure. Fact sheet, Center for Information and Research on Civic Learning and Engagement fact sheet, http://pweb.jps.net/~lsbonnin/... (accessed 21 May 2015).

Speeches available online

Author G (2010) The Financial Situation. Speech, Mansion House, London, 16 June, www.gov.uk/government/speeches... (accessed 3 December 2012).

Newspaper article

Author G (2010) The Financial Situation. The Guardian, 16 June.

Newspaper article online

Author BG (2010) The Financial Situation. The Guardian, 16 June. www.gov.uk/government/speeches... (accessed 3 December 2012).

Equations: Use equations and formulas whenever they improve the presentation of formal and statistical arguments. Make the mathematical presentation as clear as possible with consistent notation and formatting. All symbols need to be clearly defined. Authors should choose a notation that makes the argument as easy to follow as possible to ensure readability. Equations should contain appropriate punctuation and be numbered consecutively, with subnumbering if appropriate, e.g. equations 1a and 1b.

Abstract and Keywords Preparation

For guidance on how to prepare your Abstracts and Keywords, please refer to these guidelines.

How to prepare your materials for anonymous peer review

To ensure a fair and anonymous peer review process, authors should not allude to themselves as the authors of their article in any part of the text. This includes citing their own previous work in the references section in such a way that identifies them as the authors of the current work.

Please refer to our general guidelines on how to anonymise your manuscript prior to submission.

Preparing your book review for submission

For more information about preparing your book review for submission to IPSR/RISP, please refer to these guidelines.

English language editing services 

Authors, particularly those whose first language is not English, may wish to have their English-language manuscripts checked by a native speaker before submission. This step is optional, but may help to ensure that the academic content of the paper is fully understood by the Editor and any reviewers.  

In order to help prospective authors to prepare for submission and to reach their publication goals, Cambridge University Press offers a range of high-quality manuscript preparation services, including language editing. You can find out more on our language services page.

Please note that the use of any of these services is voluntary, and at the author's own expense. Use of these services does not guarantee that the manuscript will be accepted for publication, nor does it restrict the author to submitting to a Cambridge-published journal. 

Tables and Artwork

Please refer to the following guidance about preparing artwork and graphics for submission.

Seeking permissions for copyrighted material

If your article contains any material in which you do not own copyright, including figures, charts, tables, photographs or excerpts of text, you must obtain permission from the copyright holder to reuse that material. Guidance on how to do that can be found here.

Competing Interests

All authors must include a competing interest declaration in their title page. This declaration will be subject to editorial review and may be published in the article.

Competing interests are situations that could be perceived to exert an undue influence on the content or publication of an author’s work. They may include, but are not limited to, financial, professional, contractual or personal relationships or situations.

If the manuscript has multiple authors, the author submitting must include competing interest declarations relevant to all contributing authors. 

Example wording for a declaration is as follows: “Competing interests: Author 1 is employed at organisation A, Author 2 is on the Board of company B and is a member of organisation C. Author 3 has received grants from company D.” If no competing interests exist, the declaration should state “Competing interests: The author(s) declare none”. 

Ethics and Transparency Policy Requirements

Please ensure that you have reviewed the journal’s Publishing ethics policies while preparing your materials. 

Please also ensure that you have read the journal’s Research transparency policy and instructions below prior to submission. We encourage the use of a Data Availability Statement at the end of your article before the reference list. Guidance on how to write a Data Availability Statement can be found here. Please try to provide clear information on where the data associated with you research can be found and avoid statements such as “Data available on request”.

Replication policy, datasets and supplemental files

IPSR has signed the Joint Statement on Data Access and Research Transparency.

Authors are required to make replication material publicly available prior to publication. The replication materials must be sufficient to replicate results in all tables and figures printed in the article, including simulations for both theoretical and empirical work. Data and replication code must be uploaded to the IPSR Dataverse at http://thedata.harvard.edu/dvn/dv/ipsr-risp. If authors have strong reason to believe that they are unable to do this they should talk in the first instance to the editors to arrange a suitable alternative.

Required materials typically include all data used for the analysis, specialized computer programs or the source code of these algorithms, program recodes and a file which details what is included in the data set and how the results can be reproduced. English must be used to describe variables and labels or provide a correspondence table. Datasets must fulfill GDPR regulation. 

Authors will be responsible for responding to enquiries about data replication. Manuscripts will be rejected for publication if the replication material is not uploaded.

See the separate instructions for authors to upload the data and replication code on IPSR/RISP Dataverse.

IPSR/RISP editors will release the study once they are satisfied with the material provided. After the release, your article will be ready for publication in IPSR/RISP. Remember, making your data accessible and replication of your findings easy may significantly increase the impact of your article.

Even for qualitative research, IPSR encourages data access and research transparency. In case of interviews, authors should upload a list of the places and dates of the interviews on the IPSR Dataverse. Without breaching confidentiality, they are encouraged to provide longer excerpts from the interviews if they are relevant to the arguments of their article. If the research relies on documentary evidence, they should provide a detailed list of all the documents and sources. There is no need to upload these documents. Guidelines for uploading to the IPSR Dataverse can be found here.

Supplementary materials

Material that is not essential to understanding or supporting a manuscript, but which may nonetheless be relevant or interesting to readers, may be submitted as supplementary material. Supplementary material will be published online alongside your article, but will not be published in the pages of the journal. Types of supplementary material may include, but are not limited to, appendices, additional tables or figures, datasets, videos, and sound files.

Supplementary materials will not be typeset or copyedited, so should be supplied exactly as they are to appear online. Please see our general guidance on supplementary materials for further information.

Where relevant we encourage authors to publish additional qualitative or quantitative research outputs in an appropriate repository, and cite these in manuscripts.

Authorship and contributorship

All authors listed on any papers submitted to this journal must be in agreement that the authors listed would all be considered authors according to disciplinary norms, and that no authors who would reasonably be considered an author have been excluded. For further details on this journal’s authorship policy, please see this journal's publishing ethics policies.

Author affiliations

Author affiliations should represent the institution(s) at which the research presented was conducted and/or supported and/or approved. For non-research content, any affiliations should represent the institution(s) with which each author is currently affiliated. 

For more information, please see our author affiliation policy and author affiliation FAQs.

Funding statement

A declaration of sources of funding must be provided if appropriate. Authors must state the full official name of the funding body and grant numbers specified. Authors must specify what role, if any, their financial sponsors played in the design, execution, analysis and interpretation of data, or writing of the study. If they played no role this should be stated. 

ORCID

We require all corresponding authors to identify themselves using ORCID when submitting a manuscript to this journal. ORCID provides a unique identifier for researchers and, through integration with key research workflows such as manuscript submission and grant applications, provides the following benefits:

  • Discoverability: ORCID increases the discoverability of your publications, by enabling smarter publisher systems and by helping readers to reliably find work that you have authored.
  • Convenience: As more organisations use ORCID, providing your iD or using it to register for services will automatically link activities to your ORCID record, and will enable you to share this information with other systems and platforms you use, saving you re-keying information multiple times.
  • Keeping track: Your ORCID record is a neat place to store and (if you choose) share validated information about your research activities and affiliations.

See our ORCID FAQs for more information.

If you don’t already have an iD, you will need to create one if you decide to submit a manuscript to this journal. You can register for one directly from your user account on ScholarOne, or alternatively via https://ORCID.org/register.

If you already have an iD, please use this when submitting your manuscript, either by linking it to your ScholarOne account, or by supplying it during submission using the "Associate your existing ORCID iD" button.

ORCIDs can also be used if authors wish to communicate to readers up-to-date information about how they wish to be addressed or referred to (for example, they wish to include pronouns, additional titles, honorifics, name variations, etc.) alongside their published articles. We encourage authors to make use of the ORCID profile’s “Published Name” field for this purpose. This is entirely optional for authors who wish to communicate such information in connection with their article. Please note that this method is not currently recommended for author name changes: see Cambridge’s author name change policy if you want to change your name on an already published article. See our ORCID FAQs for more information. 

Use of artificial intelligence (AI) tools

We acknowledge the increasing use of artificial intelligence (AI) tools in the research and writing processes. To ensure transparency, we expect any such use to be declared and described fully to readers, and to comply with our plagiarism policy and best practices regarding citation and acknowledgements. We do not consider artificial intelligence (AI) tools to meet the accountability requirements of authorship, and therefore generative AI tools such as ChatGPT and similar should not be listed as an author on any submitted content.

In particular, any use of an AI tool:

  • to generate images within the manuscript should be accompanied by a full description of the process used, and declared clearly in the image caption(s).
  • to generate text within the manuscript should be accompanied by a full description of the process used, include appropriate and valid references and citations, and be declared in the manuscript’s Acknowledgements.
  • to analyse or extract insights from data or other materials, for example through the use of text and data mining, should be accompanied by a full description of the process used, including details and appropriate citation of any dataset(s) or other material analysed in all relevant and appropriate areas of the manuscript.
  • must not present ideas, words, data, or other material produced by third parties without appropriate acknowledgement or permission.

Descriptions of AI processes used should include at minimum the version of the tool/algorithm used, where it can be accessed, any proprietary information relevant to the use of the tool/algorithm, any modifications of the tool made by the researchers (such as the addition of data to a tool’s public corpus), and the date(s) it was used for the purpose(s) described. Any relevant competing interests or potential bias arising as a consequence of the tool/algorithm’s use should be transparently declared and may be discussed in the article.

Acknowledgements

Authors can use this section to acknowledge and thank colleagues, institutions, workshop organisers, family members, etc. that have helped with the research and/or writing process. It is important that that any type of funding information or financial support is listed under ‘Financial Support’ rather than Acknowledgements so that it can be recorded separately (see Funding statement above).

We are aware that authors sometimes receive assistance from technical writers, language editors, artificial intelligence (AI) tools, and/or writing agencies in drafting manuscripts for publication. Such assistance must be noted in the cover letter and in the Acknowledgements section, along with a declaration that the author(s) are entirely responsible for the scientific content of the paper and that the paper adheres to the journal’s authorship policy. Failure to acknowledge assistance from technical writers, language editors, AI tools and/or writing agencies in drafting manuscripts for publication in the cover letter and in the Acknowledgements section may lead to disqualification of the paper. Examples of how to acknowledge assistance in drafting manuscripts:

  • “The author(s) thank [name and qualifications] of [company, city, country] for providing [medical/technical/language] writing support/editorial support [specify and/or expand as appropriate], which was funded by [sponsor, city, country]."
  • “The author(s) made use of [AI system/tool] to assist with the drafting of this article. [AI version details] was accessed/obtained from [source details] and used with/without modification [specify and/or expand as appropriate] on [date(s)].

Author Hub

You can find guides for many aspects of publishing with Cambridge at Author Hub, our suite of resources for Cambridge authors.